Privacy and Cookie Policy

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Who Are We

Who Are We
Registered Company Name: CloserStill Media Limited
Trading As: Cloud Expo Europe
ICO Registration: Z1479947

Registered Address:

Suite 17 Exhibition House
Addison Bridge Place
London
W14 8XP

Phone: +44 (0)1923 692670

E-Mail: dataprotection@closerstillmedia.com

Information We Collect -  CloserStill Media Collects:

Data submitted to us by the data subject, including:

  • Data submitted through our web forms (including registration forms)
  • Data collected onsite during our exhibition(s), this includes personal information and activities
  • Data collected by employees when in direct communication with persons / organisations

Data gathered by automated technologies / services, including:

  • Data gathered from services which use IP address to determine which organisation visitors to our site originate from
  • Information from actions made by an individuals in response to direct marketing campaigns, including when an individual opens any emails or follows any links originating from our email communications
  • Information related to website navigation and usage
  • Data used to provide personalised marketing / user experiences while visiting our sites

Data from third party sources, including: 

  • Personal information or supplementary information from partners who we engage with in joint marketing efforts
  • Public data sources used to supplement or validate our existing datasets
  • Data services / suppliers used to obtain or supplement our existing datasets
  • Data which has been acquired as part of an acquisition or merger
Information collected may include personal contact details, professional experience, demographics relating to your professional activity / interests, dietary requirements and communication preferences.

Information We May Share

How we share your data with third parties

Closerstill may share your information with 3rd parties if:

  • You have consented to the sharing of this information:
    • During registration
    • During form submission
    • While attending one of our events, in particular when attending theatres and visiting stands
  • Data sharing is required for us to fulfil a contractual obligation we have with you / your organisation
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation
  • You have consented to us sharing your details with carefully selected third parties whose products and services may interest you
  • We or substantially all of our assets are acquired by a third party, in which case personal data held by us about our customers will be one of the transferred assets

Transferring Personal Information Outside of the EEA

In processing your personal information, it will sometimes be necessary for us to transfer your personal information outside of the European Economic Area (“EEA”) to our group companies and our third party service providers.

We will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this Policy and the data protection legislation when it is processed in, or otherwise accessed from, a location outside the EEA. In order to ensure this level of protection

How data is shared within CloserStill

Your information may be shared with divisions within the CloserStill Media group of companies ( list available here).

Special Category Data

“Special Category Data" is data which is deemed more sensitive under data protection regulations, and so needs more protection. Definitions available here.

Although we generally seek to avoid collecting Special Category Data, there are some circumstances in which you may provide it to us (such as when you submit dietary requirements). In such cases, the provision of this information is entirely voluntary and subject to your express consent.

Where we do receive Special Category Data, we will only keep such information for as long as necessary in order to fulfil the purpose for which it was provided and to comply with our obligations under the law.

How We Process Your Information

We may use your personal information to:

  • Provide you with information and updates relating to a service you have signed up to
  • Ensure you can manage any service that you have signed up to
  • Deliver targeted promotional messaging relating to our services
  • Deliver targeted messaging relating to products and services of our affiliates (exhibitors, sponsors, media partners)
  • Invite you to take surveys related to our products or the products or our affiliates
  • Respond to you in relation to any enquiries you may have
  • Produce analytics relating to your usage of our products and response to our marketing activities

Legitimate Interests

If you have previously attended one of our conferences or other events, subscribed to one of our services or we have made an assessment of your interests based on your profession or industry, then, in the absence of consent, the legal basis on which we have processed your data and communicated with you is legitimate interest.  We have a legitimate interest in communicating with you in order to give you information regarding upcoming conferences or our other services.  It is necessary for us to market our services in this way as there is no cost-effective alternative.  In balancing our interests against yours, we take into consideration the facts that the amount of your personal data we process is minimal, that it is not sensitive data, that there is a minimal privacy impact and that you can easily opt out or unsubscribe at any time.

Your Rights

Your rights under the GDPR include the following:

  • The right at any time to withdraw your consent to the processing of your personal data
  • The right to make a subject access request to be informed of what personal data of yours we hold
  • The right to have your personal data rectified in the event that it is inaccurate or incomplete
  • The right to request the erasure of your personal data
  • The right to object at any time to the processing of your personal data, especially where the processing is carried out for direct marketing purposes.
  • The right to restrict the processing of your personal data
  • The right to data portability (i.e. transfer of your personal data to another organisation)
     

Your rights above can be exercised by contacting us at dataprotection@closerstillmedia.com and will be dealt with free of charge, we may require confirmation of your identity depending on your request.

Should you have any queries or complaints in relation to how we use your personal information, please contact us at dataprotection@closerstillmedia.com. Should you wish to take any complaints or queries further, you have the right to contact the Information Commissioner's Office regarding such issues.

Third Party Links

Our website may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these websites or their related policies. Please check these policies before you submit any personal information via these websites.

Security

We take precautions to safeguard your personal information against loss, theft and misuse and unauthorised access, disclosure, alteration and destruction through the use of appropriate technical and organisational measures. Certain areas of our websites may be password protected. If you are a user of our websites and have a password, you can help to preserve your privacy by ensuring that you do not share your password with anyone else.

We take steps to regularly validate the personal information we hold to ensure that the information is accurate and, where necessary, up to date. Information that is no longer required for any valid business purpose, and that we are not required to keep pursuant to any applicable law, will be routinely destroyed by secure means.

Sub-Processors

Below is a non-exhaustive list of our sub-processors and what they are used for. This list is subject to change:

Sub-processor Name Nature of Processing Website
Amazon Web Services Storage https://aws.amazon.com/
Circ Data Delegate and Exhibitor Registration https://www.circdata.com/
GES Global Logistics Contractor https://www.ges.com/eu/contact-ges
ASP Solutions Ltd Website Provider https://www.asp.com/contact
Adestra Email Marketing Provider https://www.adestra.com/
Salesforce CRM Provider https://www.salesforce.com/uk/
Exavault Secure File Transfer https://www.exavault.com/privacy/
Presentation Service Providers Ltd Onsite AV Contractor https://pspav.com/
Basecamp Collaboration Tool https://basecamp.com/about/policies/privacy

Latest News

  • 05-Dec-2019
    10:26

    The NSPCC has warned Facebook that it risks becoming a “one-stop grooming shop” if it presses ahead with plans to encrypt across all its messaging services. Facebook is considering end-to-end encryption on Facebook Messenger and Instagram Direct – on top of WhatsApp, which is already encrypted – but there has been a deep concern that the move could prevent child abusers from being caught.

    The post Facebook to become a ‘one-stop grooming shop’ warns NSPCC ahead of proposed encryption plans appeared first on Techerati.

  • 03-Dec-2019
    12:09

    There is no doubt 5G has the potential to revolutionise the way we interact with the physical and virtual world. Yet, guesstimates of how much of a generational shift in technology it will become range from “super-fast internet at some point” to “minority report-like daily lives.” But for gaming technologies such as Virtual Reality (VR), it’s clear that 5G rollout will be a catalyst in mainstream adoption. 

    Starting with what is usually hyped, we can look at the speeds of 5G. We can probably expect somewhere around 300-1000 Mb/s in the beginning, but there have been tests showcasing speeds towards 25Gb/s in specific environments.  For example, in Mitsubishi Electric and NTT DOCOMO’s 5G Outdoor Trials. In these conditions, it would be about 250 times faster than the average speed of 4G. If we equate this to Usain Bolt’s top sprinting speed (about 44km/h), it means 5G would make a person run at 11,180 km/h, or as fast as the fastest unmanned plane in the world, the Hypersonic aircraft X-43A. 

    The post 5G and gaming: Spotlight on virtual reality appeared first on Techerati.

  • 03-Dec-2019
    11:26

    Lincoln-based startup uses groundbreaking cooling technology coolDC has opened its award-winning data centre in Boole Technology Centre at Lincoln Science and Innovation Park. Launched in 2017, coolDC designs hyper-efficient, environmentally-friendly data centres that use renewable energy and convert surplus heat into energy. In June, the company received a Gold-level Certified Energy Efficient Datacentre Award (CEEDA)... Read More

    The post coolDC opens first data centre in Lincoln appeared first on Techerati.

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